金融エグゼクティブ・アシスタント募集

ロンドンにある投資会社が日本の親会社と日本語でのコミュニケーション、出張手配、出張中の業務指示にタイムリーに対応可能なエグゼクティブ・アシスタントを募集しています。

Role Responsibilities
• Arrange complex travel requirements, including flights, car transfers and hotel accommodation
(arranging 2 flights on average per week)
• Liaise with private jet companies, charter companies, hotels and handle all reservations
• Liaise with Chauffeur companies to arrange ground transportation
• Support setting up rooms for conferences, events, workshops and meetings
• Ensure travel expenditure is minimised by sourcing the lowest suitable fares and rates
• Foster and maintain good relationships with all travel suppliers
• Book travel in adherence to the Travel & Expenses Policy including raising Purchase Orders
• Ensure that deposit and balance payments are paid to tour/travel operators within agreed timescales where applicable and in accordance with their terms and conditions
• Provide general administrative and ad hoc clerical duties
• Analyse company spend each month for all bookings made to look for cost saving opportunities and to ensure policy is being followed
• Assist with the application process for business travel visas
• Organise and assist with event transportations and catering requirements
• Working alongside travel management companies to arrange new travel bookings, amendments and cancellations

Role Requirements
• Previous experience in Business Travel or a similar Travel Coordinator role essential
• Ability to work fast under pressure and to tight deadlines
• Must be able to work both on own initiative and as part of a team
• Exceptional attention to detail
• Strong organisation and multi-tasking skills essential
• Excellent customer service/people skills
• Excellent verbal & written communication skills
• Excellent IT skills to include Outlook, MS Word, Excel and PowerPoint
• Languages: Advanced/Native level proficiency in Japanese
• Ability to communicate via email in Japanese

Personal Attributes
• Drive, Enthusiasm and a Proactive, ‘can do’ attitude
• Reactive
• Resilient
• Confident
• Approachable
• Solutions orientated
• Team player
• Confidentiality

ご興味のある方は、タイトルに「エグゼクティブ・アシスタント」と明記、英文履歴書をWord Formatにてメール添付でお送りください。

☏　020-7464-4300
✉　info@access-appointments.com