【Japan House London】Administrative Assistant
MAIN PURPOSE OF ROLE
As a fully integrated member of the Japan House London Team, the post holder is responsible for the organization and co-ordination of all Office administrative operations, procedures and resources to ensure the effectiveness and efficiency of Japan House.
This is a varied and challenging role providing administrative support across a wide range of tasks and responsibilities. These include office management, administration, financial, compliance, procurement, external affairs and duties of a secretarial and confidential nature.
The post holder will also support the Japan House Executive Team (Directors) so that it can function effectively.
ACCOUNTABILITIES
• Providing administrative support to ensure efficient operation of the office.
• Support managers and employees through a variety of tasks related to the organisation and communication.
• Providing on-going scheduling support by booking appointments and preventing conflicts.
CAPABILITIES
• Excellent written and spoken English, proficient to high business language standard is essential
• Fluency in the Japanese language is essential
• Ability to work independently as well as collaboratively
• A participative team player with an inclusive approach towards all colleagues
• Excellent interpersonal and communication skills
• Strong organizational, planning and problem-solving skills
• Ability to multi-task and prioritize work, whilst paying attention to detail
• Able to influence people whilst maintaining tact and cultural sensitivity
• Excellent time management skills
• A creative mind with an ability to suggest improvements
• Familiarity with legislation in the areas of employment, equality and diversity and data protection advantageous.
QUALITIES
• Skilled – expertise in professional, technical and specialist field
• Willing – proactive desire to solve problems and engage with others
• Customer-focused – integrated and communicative, focused on achieving shared goals
• Delivery-oriented – ensuring both team and individual performance targets and objectives are met
• Organized – consistent, systematic and methodical work ethic
Please send your CV to info@japanhouselondon.uk.
