Executive Assistant / Personal Assistant to Direct
We are looking for an Administrative Assistant to support the day-to-day operations of our nursery. You will join a small admin team consisting of one Senior Administrator and one Assistant Parent Administrator.
You will assist the Director and staff, manage communication with parents, and take on a variety of administrative tasks. We welcome candidates who are highly organised, communicative, and proactive.
Key Responsibilities:
- Manage the Director’s schedule and emails
- Respond to parent inquiries (phone and email)
- Support the coordination of nursery events and activities
- Assist with day-to-day site operations
- Handle purchases and manage supplies
- Maintain and update digital systems and records
- Attend nursery events and parent interactions as required
Person Specification:
- Highly organised and reliable
- Excellent communication and writing skills
- Confident with Google Workspace, Excel and caliculation
- Enjoys working collaboratively in a small team
- Able to interact flexibly and professionally with children and parents
Desirable Skills and Experience:
- Previous experience in administration, PA, or operations
- Comfortable handling phone calls
- Flexible availability for occasional evenings or weekends
Why Join Us:
This role provides broad exposure to core nursery operations.
You will work alongside a senior admin and one assistant parent’s admin and gain valuable experience in parent communication, team support, and event coordination, developing a wide range of skills.
It is an ideal opportunity for someone who values autonomy, trust, and wants to gain practical experience in a dynamic, small-team environment.
How to Apply
Please send the following to miyabirecruitment@gmail.com :
- CV (PDF)
- A short video answering the following questions in English and Japanese:
- Introduce yourself and explain why you are interested in this role
- How you stay organised and demonstrate initiative
- How you build trust with the parents and team you support
