Executive Assistant / Personal Assistant to Direct

Location: London (Hybrid - mix of remote work and site visits)
Hours: 25- 35 hours per week (flexible)
Contract: Part-time or full-time

About Us

We’re a small, fast-moving team managing three growing companies in education, community, and sports. Past projects include Miyabi Matsuri, a 700+ attendee Japanese cultural festival, with partners such as Fortnum & Mason and Rosewood Hotels. You’ll join a creative, supportive environment with real opportunities to grow and learn.

The Role

We’re looking for a trustworthy, proactive, and organised individual to support the Director across multiple businesses. This is a varied, hands-on role combining structure, creativity, and initiative.

Key Responsibilities
• Manage the Director’s inbox, communications, and schedule
• Organise meetings, calls, and events
• Coordinate team rotas and site operations
• Arrange travel, purchases, and logistics
• Keep digital systems and records up to date
• Support communication between sites and staff
• Attend events or site visits when needed

About You
• Highly organised and dependable
• Excellent communication and writing skills
• Confident with Google Workspace and Excel
• Comfortable travelling across West London
• Enjoys working in a small, collaborative team

Desirable: PA or operations experience, flexible availability for occasional evenings/weekends.

Why Join Us

You’ll gain experience across operations, events, and brand partnerships - developing your skills in a role that values trust, autonomy, and initiative.

How to Apply

Please send below to us at miyabirecruitment@gmail.com:
1. Your CV (PDF)
2. A short video answering:
• Who you are and why this role interests you
• How you stay organised and show initiative
• How you build trust with someone you support