日系ファッションブランドでの経理実務担当者の募集

We are seeking a detail-oriented Account Administrator to support our financial and administrative operations within our UK entity.
This role involves close collaboration with finance, HR in HQ Japan, and external service providers to ensure efficient management of banking, payroll, vendor relations, and general office administration.

Key Responsibilities

〈 Banking & Financial Management 〉

Schedule and manage payments for all vendors, contractors, and service providers primarily and handle any urgent payments outside of the standard schedule upon request

Receive monthly bank and credit card statements (by post or online) and securely store them in the designated system

Compile all data and prepare monthly and quarterly internal P&L statements and related financial reports with external vendors and support business performance reviews

Manage the preparation and organization of all necessary documents and data for VAT filing

Ensure proper documentation and records are maintained for all banking and financial transactions

〈 Payroll Support 〉

Set up salary transfers and distribute payslips to employees securely

Manage and maintain accurate and up-to-date employee including ;
・Enrolling employees in national and health insurance schemes
・Tax identification details
・Salary transfer account information
・Employment contracts and other supporting documents (ID, proof of eligibility to work, P45 etc)

Manage timesheets along with store manager, monitor attendance, calculate overtime, and process special leave in compliance with company policy

Liaise with external vendors and submit the monthly payroll summary report to headquarters

〈 Invoice Management 〉

Record and update all invoice in company tracking sheet

Oversee expense management processes to ensure all company expenditures are accurately tracked and documented

Ensure purchase orders and shipping invoices are verified, recorded, and fully aligned with internal documentation and compliance standards

〈 Operations and Administration 〉

Guarantee all financial and administrative records are securely stored and managed in compliance with company standards

Oversee and manage e-commerce payments, track transactions, and handle VAT submission reports

Managing store cash flow by ensuring accurate end-of-day cash counts are made, monitoring discrepancies, and creating and maintaining secure cash handling procedures with store manager

Work closely with store manager and team for stocktaking and record and reconcile physical inventory counts for accounting purposes, ensuring alignment between actual stock and financial records, and collaborate with internal teams to address discrepancies

Supporting role in working with freight forwarders to resolve invoice issues and ensure compliance with customs procedures when necessary

Collect and organize shipping cost data and create monthly, quarterly, and annual shipping cost analysis reports