エグゼクティブ・アシスタントPA（英日バイリンガル）

About the Role

We are seeking a highly organised bilingual Executive Assistant (English & Japanese) to work closely with the Director of a growing cultural organisation operating across both commercial and charitable sectors. Based within a Japanese art gallery in Angel, London, you will join a small but ambitious team with aspirations for growth.

This unique role supports two organisations:

Ezen Trade: working with museums, galleries, heritage organisations, and cultural institutions across the UK and internationally, creating bespoke retail products and cultural projects.

Ezen Foundation: a cultural non-profit promoting cultural exchange, education, and community engagement through partnerships with diplomats, embassies, government bodies, and cultural organisations.

Who We Are Looking For
This role is not suited to someone seeking a routine administrative position. We are seeking someone who is motivated by meaningful work, enjoys taking responsibility, and wants to contribute to the growth of a creative and culturally focused organisation.

The ideal candidate will be proactive, detail-oriented, highly organised, and able to manage multiple priorities simultaneously.

Key Responsibilities

Providing executive support to the Director
Managing schedules, meetings, travel, and correspondence
Handling communication in English and Japanese
Liaising with museums, galleries, cultural institutions, and clients
Coordinating communication with embassies, diplomats, and public bodies
Following up enquiries and maintaining excellent client relationships
Managing multiple projects and deadlines
Preparing reports, presentations, and proposals
Supporting exhibitions, events, and cultural programmes
Maintaining effective organisational systems and records

Essential Requirements

Business-level proficiency in both English and Japanese
Excellent organisational and time-management skills
Strong written and verbal communication abilities
Experience as an Executive Assistant, PA, Account Manager, Project Coordinator, or similar
Ability to manage multiple projects simultaneously
Strong attention to detail
Professional manner when dealing with senior stakeholders
Good IT skills, including Microsoft Office
Ability to work independently and take initiative

If you are keen to play a meaningful role in shaping future cultural projects in the UK and internationally.
If you are highly organised, culturally engaged, bilingual in English and Japanese, and excited by the prospect of contributing to an ambitious and growing organisation, we would be delighted to hear from you.

Salary: £30,000–£35,000 per annum (depending on experience and capability)

Type: Full-time